ops #maintenance #managers #checklist
Annual maintenance — typically January or another scheduled slow period.
Major systems
- [ ] HVAC: full vendor service contract review and renewal
- [ ] Walk-in: full vendor inspection + parts replacement schedule
- [ ] Electrical: licensed electrician inspection (outlets, breakers, lighting)
- [ ] Plumbing: full inspection
- [ ] Fire suppression: NYC FDNY annual inspection (REQUIRED)
- [ ] Fire extinguishers: tag service (REQUIRED by code)
- [ ] Hood + ventilation: vendor deep service + duct inspection
- [ ] Refrigeration: all equipment vendor inspection
Insurance + compliance
- [ ] Insurance policy renewal review (general liability, liquor liability, workers comp)
- [ ] Workers comp poster current
- [ ] All required NYC posters current (DOL, DOHMH, etc.)
- [ ] Food Protection Manager Certificate renewal status check (5-year cert)
- [ ] Liquor license renewal status
- [ ] Sidewalk café permit renewal if applicable
- [ ] Music license (BMI, ASCAP, SESAC) renewals current
Equipment evaluation
- [ ] Identify any equipment near end of life — schedule replacement
- [ ] Review depreciation schedule with accountant
- [ ] Capital expenditure plan for next year
Staff
- [ ] Annual staff handbook review and re-distribution
- [ ] Performance reviews for all team members (onboarding-90-day-review)
- [ ] Wage/compensation review
Sign-off
GM signature: Owner signature: Date: ____